AI for Hybrid Events
Connected in-person and virtual experiences.
One event, two experiences.
KNVI Labs helps event teams coordinate in-person and online audiences with AI-powered communication and connected workflows.
An AI hybrid event assistant gives each audience its own answer, without manual replies.
Live across your event
Live Campaign Results
KATHN has supported high-volume communication in live campaigns.
Figures from KATHN campaigns across event types.
5K+
Stakeholders Reached Through KATHN
2K+
AI Conversation Minutes Delivered
500+
Stakeholder Queries Resolved
90%+
Contact Rate in Our Latest Campaign
Where AI Can Help
Strong hybrid event management means coordinating two audiences with different access, schedules and needs.
In-person attendees need venue and room details; online participants need joining links and access.
Online attendees join from many regions, so local times and reminders matter.
An AI hybrid event assistant answers routine questions about schedules, access and sessions.
Hybrid event communication automation sends each reminder based on whether someone attends in person or online.
Two Audiences
When something changes, in-person and online attendees need different news. KATHN sends each the version that applies to them, with times shown in their own time zone.
Keynote update
In person
Online
Local start time
One Event, Two Experiences
Effective hybrid event management sends each audience only what applies to them.
Venue, room details, schedules and on-site updates.
Joining links, platform instructions and local times.
Session formats, tech checks and platform access.
Hybrid event workflow automation takes on repetitive coordination; exceptions and decisions stay with your team.
Across the Hybrid Event Journey
Confirm whether each person attends in person or online, with time zone.
Send in-person arrival details and online joining instructions to the right people.
Run tech checks and share formats and access details with every speaker.
Send final schedules and reminders to everyone in their own local time.
Answer routine questions for both audiences; route complex requests to your team.
Share recordings and request feedback from in-person and online audiences alike.
Two Ways to Apply AI
KATHN
KATHN manages conversations across:
Format confirmation, reminders, questions and follow-up.
Hybrid event communication automation adapts every routine message to how each participant attends.
Live in about five days
For communication-focused use cases, KATHN is typically live in about five days.
KATHN can support:
AI ConsultingDesigned with you
Beyond communication, we design broader AI opportunities with you.
Potential opportunities include:
Through AI Consulting, we design these AI hybrid event solutions around your goals, data and platforms.
KATHN already tailors reminders to each participant; activity-based recommendations are designed through AI Consulting.
Two weeks
For broader needs like participant matching or session recommendations, start with a two-week AI Opportunity Assessment.
We map the event journey, review your data and define the next step.
What Better Hybrid Workflows Can Deliver
Each audience gets only the instructions that apply to them.
Local-time reminders and joining details for virtual participants.
Recordings and next steps for both audiences.
Hybrid event automation runs one workflow for both audiences instead of two manual ones.
Works With Your Hybrid Event Stack
KATHN connects during setup with your event, CRM and virtual event platforms.
Bizzabo
Eventbrite
Swoogo
HubSpot
SalesforceKATHN can also work from a CSV export when direct integration is not required.
KATHN works alongside your virtual event platform, adding AI around communication.
Can't find your answer? Book an AI Discovery Call →
AI hybrid event solutions help teams manage communication, participant support and workflows across both in-person and online audiences.
AI can simplify hybrid event management by adapting communication based on attendance format, time zone and participant needs.
An AI hybrid event assistant can answer routine questions about schedules, venue information, joining links, access details and participation.
Yes. Hybrid event workflow automation can support confirmations, reminders, participant communication and follow-up while exceptions stay with the event team.
Hybrid event engagement can be supported through relevant communication, reminders and follow-up. More advanced recommendations based on participant activity can be designed through AI Consulting.
KNVI Labs provides KATHN for communication and orchestration, while AI solutions for hybrid event organizers can also be designed through AI Consulting for broader requirements such as participant matching, recommendations and engagement intelligence.
No. KNVI Labs works alongside existing registration, CRM and virtual event platforms. KATHN can connect with Cvent, Bizzabo, Eventbrite, Swoogo, HubSpot and Salesforce, or work from a CSV export.
AI hybrid event solutions that keep in-person and online audiences coordinated and connected.
