AI Consulting KNVI Labs
AI Consulting for Events
Find where AI creates real value in your events, then put it to work. AI consulting services built for event organizers and the companies that deliver events.
Two-week fixed-scope assessment Fee credited toward implementation Built by a team that deploys AI in live events
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Week 1
Discover
Workflows, stakeholders, systems and data mapped with your team
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Week 2
Prioritize
Opportunities scored by impact, effort and data readiness
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Outcome
Your Top Three AI Use Cases
Each with a business case and a summary roadmap
The challenge
Where Event Teams Lose Time AI Could Save
Manual and Repetitive Work
Follow-ups, confirmations and data entry that pull your team away.
Fragmented Event Technology
Platforms, CRMs and spreadsheets that don't talk to each other.
Disconnected Event Data
Records spread across systems and inboxes, hard to use when it matters.
Complex Stakeholder Journeys
Every group needs different information at different times.
Limited Operational Visibility
No clear view of what's working until it's over.
Unclear AI Adoption
Not sure where to start, what to automate or what stays human-led.
Who we work with
Built for Every Business That Makes Events Happen
Our event AI consulting works with those who plan events and those who deliver them.
Event Organizers and Associations
Conferences, summits and member events: registration follow-up, speaker communication and event data.
Exhibition and Trade Show Companies
Exhibitor onboarding, sponsor coordination and post-show lead qualification.
Event Agencies
Many events for many clients: client reporting and repeatable workflows.
Event Fabrication and Production Companies
Stand builders and production houses: faster quotes, client updates and supplier schedules.
Event Operations Companies
Teams on the ground: staff and vendor coordination and on-site requests.
Our services
What Do Our AI Consulting Services Include?
Four services, from the first question to AI in your business. Most start with the AI Opportunity Assessment.
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AI Opportunity Assessment
Timeline: 2 weeks · Fixed scope, fixed fee
Find where AI creates the most value, before you invest.
You receive: an opportunity map, your top three use cases, a business case for each and a summary roadmap.
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AI Strategy & Roadmap
Timeline: 3 to 4 weeks
AI strategy consulting that turns opportunities into a plan: priorities, budget ranges and success measures.
You receive: a full AI roadmap with business cases, sequencing and success measures.
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Custom AI Solutions
Timeline: 4 to 8 weeks to a working pilot
Custom AI development for events, including AI automation services for repetitive work.
You receive: a working pilot of your highest-value use case.
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Integration & Deployment
Timeline: from about five days for KATHN-based solutions; scoped individually otherwise
AI implementation consulting that puts the solution to work inside your CRM, registration platform and channels.
You receive: the solution live, connected to your tools and measured against your goals.
Start here
Start With a Two-Week AI Opportunity Assessment
The fastest way to find where AI fits is to look at how your work happens. Two weeks, fixed scope, fixed fee, credited toward implementation.
Week 1: Discover
Working sessions to map your workflows, systems and data.
Week 2: Prioritize
Every opportunity scored, with business cases for the strongest.
Readout
Findings and a recommended next step. You keep every deliverable.
Fixed scope Fixed fee, quoted upfront Credited toward implementation
Deliverables
What You Walk Away With
Opportunity Map
Every workflow where AI could help.
Prioritized Use Cases
Your top three, ranked by impact and effort.
Business Cases
What each use case would change and take to deliver.
Summary Roadmap
What to do first, next and later.
Example for illustration
| Opportunity | Impact | Effort | Data readiness |
|---|---|---|---|
| Re-engaging registered attendees before the event | High | Low | Ready |
| Exhibitor onboarding follow-up | High | Low | Ready |
| Post-show lead qualification | High | Medium | Partly ready |
| Sponsor deliverable tracking | Medium | Medium | Partly ready |
| Floor-space sales inquiries | Medium | Medium | Needs work |
Business outcomes
Outcomes That Go Beyond Adopting AI
Less Operational Workload
Coordination handled automatically, so people do people work.
A More Productive Team
Faster access to information and AI assistance.
Personal Communication at Scale
Relevant messages for everyone, without more workload.
Event Data You Can Act On
Information from every event turned into insight for the next one.
Workflows That Repeat Across Events
Set up once, reused event after event.
AI Investment Where It Pays Back
Prioritized by value and effort before you spend.
The process
How an Engagement Works
Discovery Call
A free 30-minute conversation about your events and goals.
AI Opportunity Assessment
Two weeks to map, score and prioritize your opportunities.
Roadmap or Pilot
Plan the program, or build your top use case.
Deploy and Measure
Live in your systems, measured against your goals.
Why KNVI Labs
Why an AI Consulting Company for Events?
Most organizations exploring AI have two obvious options. Neither is built for how events actually work.
| What matters | KNVI Labs | Generic AI consultancies | Event technology vendors |
|---|---|---|---|
| Understands event workflows | Yes, from deploying AI in live events | Learns them on your budget | Within their own product |
| Covers every stakeholder | Organizers, attendees, exhibitors, sponsors, speakers, partners and vendors | Depends on the team | Usually attendees |
| Recommendations | What fits your workflow | Broad technology advice | Their own product |
| From plan to working AI | Strategy, build and deployment | Often strategy only | Product setup only |
We recommend what fits. If KATHN already solves a use case, we deploy it. If not, we build what does.
Proven in live events
Built and Deployed in Live Events
Our consulting draws on AI we have built and run in real events through KATHN.
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Enterprise Technology AI Summit, Dubai
Run for VMake to drive summit participation: around 800 contacts, 240 AI conversation minutes.
Read the case study → -
SEIC 2026: Outbound Stakeholder Campaign
3,500+ contacts in under five days, 2,000+ AI voice minutes, 350+ warm confirmations, zero manual calls.
Read the case study → -
MEES 2026, Dubai World Trade Centre
Live at our stand: 170+ conversations in two days, in four languages.
Read the case study →
What Our Clients Say About Us
We tested KATHN on a global enterprise AI summit in Dubai, calling invitees who hadn't responded to email and handing every interested contact back to our team for follow-up. Live within days, around 800 reached, and a KNVI team that acted on feedback the same week. We liked it enough to make it a VMake Exclusive.
Capabilities
What We Build With
An AI engineering team that has deployed AI in live events.
Conversational and Voice AI
Agents that call, message and answer on every channel.
Event Knowledge and Retrieval
Answers from your own event documents.
Workflow Automation
Routine work automated, people kept in the decisions.
Data and Reporting
Event and stakeholder data turned into clear reporting and insight.
Works With the Systems Events Already Run On
- Event and registration platforms
Bizzabo
Eventbrite
Swoogo
- CRM platforms
HubSpot
Salesforce
- Communication channels
- Voice
- Social media
- Data and reporting systems
the tools your team already uses for event data and reporting
- Custom and internal systems
connected through APIs and custom integrations
Frequently Asked Questions
Can't find your answer? Book an AI Discovery Call →
AI consulting for events helps event organizers and event companies find where AI creates real value in their work, plan how to adopt it, and put it into practice. KNVI Labs covers the full path, from assessment and strategy to building and deploying the solution.
The AI Opportunity Assessment has a fixed fee, quoted upfront, and the fee is credited toward implementation if you go ahead with KNVI Labs. Strategy, custom solutions and deployment are scoped individually once we understand what you need.
The AI Opportunity Assessment takes two weeks. A full AI Strategy & Roadmap takes three to four weeks, a custom pilot four to eight weeks, and KATHN-based deployments can go live in about five days.
No. KNVI Labs handles the technical work. We need time from the people who know your workflows, and access to the systems and data the work depends on.
You choose the next step: a full roadmap, a pilot of your highest-value use case, or no further work. You keep every deliverable either way.
It depends on the workflow. When KATHN or an existing platform already covers a use case, we deploy it because it is faster and proven. Custom AI solutions make sense when standard tools cannot meet the requirement, and the AI Opportunity Assessment shows which applies to each opportunity.
No. We recommend what fits your workflow. When KATHN already solves a use case, we deploy it because it is faster and proven in live events. When it doesn't, we build or integrate the right solution.
Data access is agreed at the start of every engagement and limited to what the work requires. We are happy to work under your non-disclosure agreement.
Beyond events
Beyond Events
Our work starts in events, but the same approach applies wherever an organization manages complex communication with many stakeholders, such as hospitality and professional services. If that sounds like your business, we're happy to talk.
Let's Find Where AI Fits in Your Events
Tell us about your events. We'll show you where AI can reduce workload and create measurable value.