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AI for Conferences

AI for Conferences

Smarter conferences start with better-connected workflows.

KNVI Labs helps conference teams coordinate attendees, speakers and sponsors through AI-powered communication and custom workflows.

Explore Conference AIBook an AI Discovery Call

Example conversation · Voice

From Speaker Follow-Up to a Confirmed Tech Check

  1. KATHN: Hi, I’m the AI assistant for the conference speaker team. We still need to schedule your technical check for your upcoming session. Would you like me to help arrange a time?
  2. Speaker: Yes. I’m available Thursday afternoon.
  3. KATHN: There is an available slot at 3:30 PM on Thursday. Would you like me to confirm that?
  4. Speaker: Yes, that works.
  5. KATHN: Your tech check is confirmed for Thursday at 3:30 PM. I’ll send the details to you on WhatsApp.

KATHN handles repetitive speaker coordination while your team keeps exceptions and decisions.

Live across your event

  • AttendeeAttendance confirmed
  • SpeakerTech check booked
  • AgendaRoom change sent to affected attendees

Real Campaign Experience

Proven in a Live Campaign

KATHN has run high-volume attendee outreach in a live event campaign.

It shows AI conference automation handling high-volume outreach without manual calls.

Hear a Real Attendee Follow-Up Call →

3,500+

contacts reached in under five days

  • 2,000+AI voice minutes
  • 350+warm confirmations
  • Zeromanual calls during the campaign

Where AI Can Help

Reduce the Coordination Behind Complex Conference Operations

Registrations, speakers, agenda changes and sponsors move on different timelines. AI conference automation handles repetitive work without losing control.

Registrations That Go Quiet

Reconnect with quiet registrants, answer common questions and move attendance confirmation forward.

Speaker Preparation Across Multiple Deadlines

Coordinate bios, presentations, tech checks and travel without repeating the same follow-ups for every speaker.

Agenda Changes That Affect Specific Attendees

With conference communication automation, schedule and session changes reach only the attendees they affect.

Sponsor Follow-Up That Takes Too Long

Timely post-conference follow-up while sponsor outcomes are still fresh.

Speaker Coordination

Speaker Readiness at a Glance

Every speaker owes something different before the day: a bio, slides, a tech check. KATHN follows up with each one, records what comes back and flags anyone who needs your team, so you see who is ready without chasing.

Speakers · Main stage

  • KeynoteBio received
  • Panel moderatorSlides due Thursday
  • Workshop leadTech check booked
  • Closing sessionReminder sent

Built Around Your Audience

AI Support Across the Conference Ecosystem

Each conference stakeholder needs different information at different stages.

  • Conference Organizers

    Our AI solutions for conference organizers take repetitive coordination off your team, from registration to speakers, sponsors and post-event work.

  • Attendees

    Attendance confirmation, agenda and venue details, session updates and answers to common questions.

  • Speakers

    Bios, slides, tech checks, session timing and arrival details, coordinated.

  • Sponsors and Partners

    Deliverables, schedules, activation requirements and follow-up.

  • Group Registrants and Delegation Leads

    Confirmations and updates for people registering several colleagues.

  • Conference Operations Teams

    Less routine communication; exceptions and approvals stay with your team.

Across the Conference Lifecycle

Keep Conference Communication Moving From Registration to Follow-Up

  1. Registration Follow-Up

    Reconnect with quiet registrants and answer their common questions before the event.

  2. Speaker Preparation

    Coordinate speaker bios, slides, tech checks and session timings in one flow.

  3. Attendance Confirmation

    Confirm who plans to attend and send each attendee what they need.

  4. Final Conference Details

    Share venue access, arrival details and session times before conference day.

  5. Live Answers and Agenda Changes

    An AI conference assistant answers questions; conference communication automation flags agenda changes.

  6. Post-Conference Follow-Up

    Continue attendee, speaker and sponsor follow-up while outcomes are still current.

Two Ways to Apply AI

Automate Conference Communication or Build Custom AI

KATHN

KATHN for Conference Communication

KATHN is KNVI Labs' AI communication and orchestration platform.

It manages repetitive conversations and workflow actions across:

  • Voice
  • WhatsApp
  • Social media
  • Email

Confirmations, reminders, attendee questions, speaker communication and follow-up.

It’s a practical first step into conference workflow automation, and your existing conference systems stay in place.

How to Start

Live in about five days

Deploy KATHN

For communication-focused use cases, KATHN is typically live in about five days.

KATHN can support:

  • Attendance confirmation
  • Registration follow-up
  • Speaker reminders
  • Attendee questions
  • Agenda communication
  • Post-conference follow-up

Explore KATHN

AI ConsultingDesigned with you

AI Consulting for Broader Conference Workflows

Beyond communication, we design and build AI around your systems, data and processes.

Potential opportunities include:

  • Attendee matching based on interests and goals
  • Speaker briefing and preparation support
  • Session and agenda recommendations
  • Post-conference insights
  • Sponsor intelligence
  • Conference data workflows

We design these AI conference solutions with you, around how your conference actually runs.

How to Start

Two weeks

Start With an AI Opportunity Assessment

For broader opportunities like attendee matching or session recommendations, start with a two-week AI Opportunity Assessment.

We map the workflow, review your data and define the next step.

Start an AI Opportunity Assessment

What Better Conference Workflows Can Deliver

Fewer Chases, Better-Prepared Speakers

  1. Confirm Headcount Earlier

    Earlier follow-up and better visibility into expected attendance.

  2. Better-Prepared Speakers

    Speaker requirements and tech checks kept moving.

  3. Get Agenda Changes to the Right People

    Updates reach affected attendees, not everyone.

  4. Accelerate Sponsor Follow-Up

    Sponsor follow-up while engagement is still fresh.

Works With Your Conference Stack

Works With Your Conference Platform

KATHN can connect during setup with conference, registration, CRM and marketing platforms.

Event Platforms

  • Cvent
  • Bizzabo
  • Eventbrite
  • Swoogo

CRM Platforms

  • HubSpot
  • Salesforce

CSV Workflows

KATHN can also work from a CSV export when direct integration is not required.

Your conference technology keeps running; we add AI around communication.

Explore More Event AI

Related AI Use Cases for Conferences

Frequently Asked Questions

Can't find your answer? Book an AI Discovery Call →

AI conference solutions can reduce repetitive work across registration follow-up, attendance confirmation, speaker coordination, attendee questions, agenda communication and post-conference follow-up.

An AI conference assistant can help attendees access schedules, session details, venue information and answers to routine conference questions.

Yes. AI can support speaker reminders, presentation deadlines, tech-check scheduling and event instructions, while broader speaker workflows can be designed through AI Consulting.

Yes. Conference communication automation can help deliver relevant schedule and agenda updates to the attendees who need them.

KNVI Labs provides KATHN for communication and orchestration, while AI Consulting supports broader opportunities such as attendee matching, speaker preparation, session recommendations and post-conference insights.

No. KNVI Labs works alongside existing conference technology. KATHN can connect with Cvent, Bizzabo, Eventbrite, Swoogo, HubSpot and Salesforce, or work from a CSV export.

Conference hall with rows of chairs facing the stage

Build Smarter Conference Workflows With AI

AI conference solutions that cut repetitive communication and keep speakers and attendees coordinated. Start with KATHN, or explore broader opportunities through AI Consulting.

Book an AI Discovery Call