5 min read
AI that confirms your attendees
so they actually show up
Automated voice calls and messages that turn RSVPs into confirmed attendance.
Built for conferences, expos, and summits where timing matters.
Purpose-Built for Event Communication
Built for conference and expo teams where confirmation rates directly impact revenue. Optimized for events with 100-5,000 attendees.
Powered by enterprise-grade AI infrastructure
Event-Specific AI
Built exclusively for event communication
Enterprise Infrastructure
Production-grade reliability
Secure & Compliant
Enterprise security standards
See Kairos in Action
Watch how Kairos automates event communication in 2 minutes
- Automated voice calls and SMS
- Real-time attendance tracking
- Zero manual follow-ups
We build AI that turns event complexity into predictable outcomes
The hardest part of events isn't planning—it's execution.
Registrations don't convert. Logistics break down. Follow-ups get missed.
KNVI Labs builds AI systems that handle high-volume, time-sensitive communication across your entire event lifecycle—before, during, and after.
From confirmation calls that ensure attendance, to day-of coordination that prevents chaos, to post-event follow-ups that capture value.
Built for event teams who measure success in attendance rates, sponsor satisfaction, and ROI.
How Kairos Fixes Event Breakdowns
Where events lose control
The 72-Hour Registration Drop-Off
40% of early registrations go cold without immediate confirmation contact.
Pre-Event Chaos Consumes Your Team
Final 2 weeks eat 60+ staff hours in manual follow-up and coordination.
Day-Of No-Shows Kill Sponsor Value
30% no-show rates hurt exhibitor ROI and post-event lead capture.
How Kairos steps in
Activate Within 24 Hours
Automated voice + SMS confirmation locks intent while registrations are hot.
Automate Pre-Event Communication
Handles logistics, credentials, updates—freeing your team for sponsor relationships.
Maximize Day-Of Attendance
Day-before reminders cut no-shows 35-50%. Real-time status dashboard included.
Why Teams Choose Kairos Over Alternatives
Most event teams try multiple approaches before finding what actually works. Here's how Kairos compares to common alternatives.
| Approach | Contact Rate | Confirmation Speed | Team Effort | Cost Efficiency |
|---|---|---|---|---|
| KairosRecommended | 85-90% reach | Fast - Hours, not days | Minimal - Fully automated | Efficient - AI-powered scale |
| Manual Phone Calls | 40-50% reach | Slow - Days to weeks | High - 40+ hours per event | Expensive - Staff time costly |
| Email Campaigns | 12-15% open rate | Medium - 24-48 hours | Low setup, but poor results | Low cost, low effectiveness |
| Generic Marketing Automation | 20-30% engagement | Medium - 1-3 days | Medium - Setup complexity | Medium - Not event-optimized |
| Outsourced Call Centers | 50-60% reach | Medium - Days | Low for you, but quality varies | High cost per contact |
*Based on internal data and industry benchmarks
Kairos
RecommendedContact Rate
85-90% reachConfirmation Speed
Fast - Hours, not daysTeam Effort
Minimal - Fully automatedCost Efficiency
Efficient - AI-powered scaleManual Phone Calls
Contact Rate
40-50% reachConfirmation Speed
Slow - Days to weeksTeam Effort
High - 40+ hours per eventCost Efficiency
Expensive - Staff time costlyEmail Campaigns
Contact Rate
12-15% open rateConfirmation Speed
Medium - 24-48 hoursTeam Effort
Low setup, but poor resultsCost Efficiency
Low cost, low effectivenessGeneric Marketing Automation
Contact Rate
20-30% engagementConfirmation Speed
Medium - 1-3 daysTeam Effort
Medium - Setup complexityCost Efficiency
Medium - Not event-optimizedOutsourced Call Centers
Contact Rate
50-60% reachConfirmation Speed
Medium - DaysTeam Effort
Low for you, but quality variesCost Efficiency
High cost per contact*Based on internal data and industry benchmarks
Ready to see the difference Kairos makes?
Join event teams who've increased confirmed attendance by an average of 40%
Insights
Perspectives on execution, timing, and AI systems from KNVI Labs.
6 min read
What Happens When Event Inquiries Spike All at Once
7 min read
Why Most AI Automations Fail After the First 30 Days
Start a Kairos Pilot
Share your details and we'll reach out within 1 business day to discuss your event communication needs.
Get in Touch Directly
Quick Response
We reply within 1 business day. Your data stays private.
Scoped Engagement
We scope a focused pilot aligned to your event timeline, goals, and success metrics.
Frequently Asked Questions
Clear answers about Kairos pilots and how we work.
What is Kairos?
Kairos is a conversational AI system that manages calls, messages, and follow-ups for events, ensuring critical communication happens on time.
What does a Kairos pilot include?
A focused engagement where Kairos runs on a single event or workflow using uploaded contact lists, with outcomes measured against your baseline.
How long does it take to get started?
Most pilots can be launched in days, not months. The exact timeline depends on your context and urgency.
Do we need to replace our existing tools?
No. Kairos operates alongside existing tools and workflows without disruption.
Who is Kairos for?
Teams running conferences, expos, summits, or events where timing, coordination, and follow-through affect revenue.
Is Kairos a product or a service?
Kairos is a managed system. We design and operate it during the pilot so your team can focus on results, not setup.